EPF Committees Framework

TERMS OF REFERENCE

The purpose and function of each EPF Committee is to complement the scientific work of the EPF Executive by implementing the main scientific aims of the EPF as set out in the EPF Constitution.
Each EPF Committee is self-governing and sets out its own strategy. There is no funding for the EPF Committees but, in specific cases, the Executive will consider requests for travel reimbursement for meetings at the EPF House.

1. The topic and main argument

The name of the EPF Committee should succinctly illustrate the main topic followed by an argument on the Committee’s work (up to 200 words).

2. The Strategy

The strategy should set out the general plan for a four year mandate (which could be extended).

3. Composition

Usually one Chair and one Honorary Secretary plus Ordinary Members. Each member of the Committee should preferably be from a different society but this is not essential. Two members of the same society may be included. Please state whether the committee has vacancies.

4. Frequency of Meetings

Each Committee decides on how many meetings are required a year and whether there will be a meeting in the EPF House. This should be stated in the Terms of Reference.

5. EPF Annual Conferences

Each Committee has the opportunity to propose a pre congress workshop and/or a parallel panel for the Main Conference on the annual theme (space permitting). Proposals need to be submitted by the end of September of each year.

6. Annual Reports

To be sent to the General Secretary by September each year for the Council Meeting in early November in Brussels.

 

How To Apply

The proposal to form an EPF Committee should be sent to the EPF General Secretary. The details should include 1 – 4 of the Terms of Reference above. Following this there will be a two step process of: appointment by the Executive and ratification by Council at the November or March/April Council Meeting. Once fully approved the Terms of Reference will be uploaded on the website.  For further information contact the EPF General Secretary.

 

November 2025