Regulations

EPF Finances

Each event must be preliminarily budgeted (including the proposed participation fee). The budget must be approved by the EPF Treasurer and/or the Executive and/or the Council. The Treasurer must be informed of any proposed additions to the approved budget in all instances, whether these imply a possible loss or not.

Every EPF-activity should be basically self-supporting

The EPF covers any losses incurred as well as benefits fully from the profits, unless there is a prior agreement with the organizing Psychoanalytical Society whereby both profits and losses are shared.

Claiming of Costs

The EPF claim form should be used to claim refund of expenses (EPF claim form). (There is a web link in the navigation bar of this page from where you can print out this claim form).

The claim forms should be sent to the Treasurer within one month after the event.

A) Council meeting:

1. In case of participation in a Council meeting, not attached to a EPF-Congress, the following expenses will be reimbursed:

  • Two nights hotel with a maximum of Euro 180, 00 per night (including break-fast).
  • Travel costs (train: 2nd. class, and airplane: Apex-ticket only).
  • Taxi costs with a maximum of Euro 100, 00 per total trip.

2. In case of participation to a Council meeting combined with an EPF Main Congress the following expenses will be reimbursed:

  • Only one night hotel costs to a maximum of Euro 180, 00 per night (including breakfast) can be claimed (that is the night preceding the Congress).
  • Travel costs (train: 2nd. class, and airplane: Apex-ticket only).
  • Taxi costs with a maximum of Euro 100, 00 per total trip.

B) Working Parties:

With agreement of the WP Chair and within the WP budget:

  • Travel costs (train: 2nd. class, and airplane: Apex-ticket only),
  • Taxi costs (up to 100 euro per total trip)
  • Hotel (up to 150 euro per night), only one night for a WP taking place before the EPF Main Conference.

Dues to the EPF

Each Component Society, Provisional Society and Study Group has to pay the fee decided by the Council.

Since October 2008, the fees are 95 euro per member and 25 euro per candidate. The fees include the subscription to the EPF Bulletin.

Any member paying dues to his or her Psychoanalytical Society is considered to be fully participating in the EPF dues.

For members who do not pay dues to their Society, no money should be paid to the EPF. They may subscribe to the Bulletin for 25 euro.

Anne Rosenberg, October 09

Claimform

The EPF Claim Form

Please,download the claim form in Word format(122Kb).

The EPF Council has created a number of rules governing reimbursement. They are to be found in the Rules and Procedures and are designed to be fair and to reduce work. The EPF treasurer does not possess secretarial staff, which is one way we keep costs down. To make it all possible it is vital you follow the rules and fill out the claim form properly without the need for correspondence and calculation.If forms are not done properly the Treasurer has been asked NOT TO ACCEPT A CLAIM.

Procedure

1. Please be sure that you fill in everything that is asked on this claim form. There are some general rules:

  • Flight tickets must be on an economy APEX basis.
  • Hotels will be refunded for bed and breakfast only to a maximum of Euro 150.00 per night.
  • Ground transport will only be refunded to a maximum of Euro 100.00 for all the costs of getting both to and from the airport in your home country and in your destination country. This may well make it impossible to use taxis for all journeys.
  • Receipts must support all expense claims.
  • The form must indicate which event you attended. One form only per meeting is acceptable.

2. Please note that the number of nights for which you may claim must be agreed in advance. Members of Working Parties and the Executive will be advised what is appropriate for the particular meeting. Council members will be reimbursed for TWO nights for the November Council meeting and ONE night for the Spring Council meeting - which occurs at the time of the annual conference. If there is any need to stay longer due to airline schedules (etc) then permission must be sought from the treasurer IN ADVANCE.

3. Forms fill in incorrectly will mean a delay in reimbursement and possibly a diminishing of your reimbursement, at the discretion of the treasurer.

4. Claims must be received in the same calendar year as the event for which you claim.

5. Account Number, Account Name, IBAN number and SWIFT CODE appropriate to your account should be obtained from your bank – payment will be directly to your bank from the EPF bank.

6. All claims should be in Euro’s.

Please note that these notes and a specimen completed claim form are available from the treasurer or Nancy Poller or on the EPF website.

Duveken Engels
October 27th 2003.